ECBC Prototype 2 Content and Topics

10 Topics -- 3 Scenarios -- 7 Lessons

Prototype II of ECBC will cover the following topics

1. Introduction to the library's online catalog
2. The concept of a bibliographic record
3. Introduction to cooperative cataloging
4. Interrelationship between cataloging databases and interfaces involved
5. Millennium cataloging interface
6. Connexion client interface
7. Explaining the concept of "matching bibliographic record" (and MARC fields that require particular attention)
8. How to search the OPAC through Millennium
9. How to search WorldCat through Connexion client
10. Basic copy cataloging procedures including adding item to existing record on the library's catalog, editing a matching WorldCat record to conform to local policies and practices, updating holdings and exporting/overlaying OCLC copy to the library online catalog

For the last topic (basic copy cataloging procedures), we designed three scenarios based on three possible situations likely to be encountered in actual copy cataloging workflow at the cataloging department. We emphasized that all procedures should begin with searching the OPAC on Millennium to determine if the title is in the library's holdings. Different searching results will then involve different treatments:

• [Scenario 1] If a full bibliographic record is found in the OPAC -- [Treatments] Add item(s)
• [Scenario 2] If only a place-holding bibliographic record found in the OPAC (which is generated on Millennium at the time of ordering) -- [Treatments] Search OCLC WorldCat on Connexion to look for a matching bibliographic record -- When such record is found -- Perform copy cataloging (edit the record, update holdings, overlay the bibliographic record and attach item record)
• [Scenario 3] If no bibliographic record is found in the OPAC (mostly the case of gift items) -- [Treatments] Search OCLC WorldCat on Connexion to look for a matching bibliographic record -- When such record is found -- Perform copy cataloging (edit the record, update holdings, export the record to OPAC to establish a new bibliographic record and attach item record)

These topics will be included in 7 lessons:

• Lesson 1: Library catalog and bibliographic records -- Covers Topic 1 and 2
• Lesson 2: What is cataloging and how we do it? -- Covers Topic 3 and 4
• Lesson 3: The Millennium cataloging interface -- Covers Topic 5 and8
• Lesson 4: Connexion and "searching for a matching bibliographic record" -- Covers Topic 6, 7 and 9
• Lesson 5: Adding items to existing records -- Covers Topic 10 Scenario 1
• Lesson 6: Basic copy cataloging procedure -- Covers Topic 10 Scenario 2
• Lesson 7: Procedure for gift books -- Covers Topic 10 Scenario 3

Topics not included in Prototype 2 but are being considered in future developments include updating existing bibliographic records, linking items to additional bibliographic records and transferring records on Millennium.